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ICVIM (Indian College of Veterinary Internal Medicine & Allied Specialities)


DRAFT RULES and GUIDELINES
Report of the National Core Committee on Establishment of Indian College of Veterinary Internal Medicine (ICVIM) and Indian Boards of Specialty Veterinary Practices(IBVP)

Experts of the Committee

Chairman
  • Dr.S.R.Srinivasan,
Members
  • Dr.B.B.Verma
  • Dr.D.Swarup
  • Dr. A. Samad
  • Dr.K.G. Umesh
  • Dr.H.P. Dwivedi
  • Dr.P.Selvaraj
Convenor
  • Dr.P.Selvaraj
ICVIM VISION STATEMENT
The mission of the ICVIM is
  • to advance animal health and production and patient care through advancement of clinical practice, education and research in veterinary internal medicine, its specialities and allied specialities
ICVIM OBJECTIVES
  • to enable the availability of expertize in advanced clinical services in veterinary internal medicine, its specialities and allied specialities for the animal keeping communities, farmers, industry and related stakeholders.
  • to advance the animal and human health by advancing veterinary internal medicine, its specialities and allied specialities through education, training, research, discovery and outreach.
  • to advance the standards in clinical care in veterinary internal medicine, its specialities and allied specialities through expertize endorsement, standards development, accreditation, advocacy and to serve as policy advisers and think tank to national and international agencies.
Purposes of the ICVIM The major purposes of the ICVIM are to advance the clinical and research knowledge of animal health and diseases and to foster the continued development of specialty veterinary care in veterinary internal medicine, its specialities and allied specialities. To achieve these purposes, the ICVIM will:
  • Certify new Diplomates by guiding training programs and ensuring fair and appropriate credentialing and examination procedures
  • Promote and advocate ICVIM specialization within the veterinary profession, and to stakeholders in animal health, so that the value of certification is recognized
  • Promote continuing education and the dissemination of knowledge in veterinary internal medicine, its specialities and allied specialities, through the ICVIM Conferences, Workshops, Seminars, Skill Education Programmes, Journal, Web and other means
  • Promote the acquisition of new information relevant to the specialties of the ICVIM for the benefit of improved animal health.
Responsibilities of ICVIM Diplomats

Excellence
  • ICVIM Diplomats will strive to maintain the highest standards of excellence in achieving the purposes of the ICVIM.
Integrity
  • ICVIM Diplomats will demonstrate honesty and high ethical standards in all professional activities.
Service
  • ICVIM Diplomats will recognize and affirm their importance to the ICVIM by participating in decision making and serving as volunteers on committees or in leadership roles, both within the ICVIM and their respective specialties.
  • ICVIM diplomats will assume leadership roles as advocates of both the ICVIM and their specialty for the cause of promoting animal health and production.
ORGANIZATIONAL STRUCTURE OF THE ICVIM
  • ISVM will serve as the Umbrella Organisation, nurturing the development of specialities in veterinary internal medicine and allied specialities in India
  • ICVIM will be functioning under the umbrella of the ISVM, until it evolves in to dedicated Speciality Organisations of the needed scale and excellence.
  • In future too, ISVM will be the Umbrella Organisation, under which all veterinary medical and allied speciality organisations will function
GOVERNANCE
  • ISVM remain the parent body for ICVIM and enjoy all its status and functions as enshrined in its charter
  • ICVIM will be governed and managed by dedicated team of veterinary medical professionals and that governance team is independent of the ISVM Administrative Team.
  • Financially, a seed grant may be provided from ISVM to develop this professional body. In the non-availability of seed grants from ISVM, ICVIM shall generate its own resources.
  • ICVIM shall enjoy full independency in terms of finance, administration, technical and other matters
  • ICVIM will have its own Constitution and Bylaws
GOVERNANCE TEAM
  • Based on the Constitution and Bylaws of the ICVIM, the management and control of the professional and business affairs of the ICVIM are vested in the ICVIM Board.
ICVIM Board Constitution It comprises of
  • ICVIM Board of Governors (ICVIM BoG) and
  • ICVIM Board of Management(ICVIM-BoM)
  • ICVIM Boards of Specialities (ICVIM-BoS)
ICVIM BOARD OF GOVERNORS The Board of Governors (BoG) is the chief governing and policy-making body of the ICVIM and its Subunits, and is responsible for fiduciary and operational oversight. It is the ultimate authority of ICVIM.
  • "Governance" is the strategic task of setting the organisation's goals, direction, limitations and accountability frameworks.
  • The BOG determines the organization’s vision, mission and strategic direction and oversees initiatives in achieving the vision, mission and strategic direction.
  • The BOG approves the annual plan and budget as a means to allocate resources in support of the strategic direction.
  • The BOG establishes governing policies and Bylaws and has sole authority to change such Bylaws.
  • The BOG fulfills all legal, ethical and fiduciary obligations, including duties of care and of loyalty.
  • The BOG protects and provides responsible stewardship over the College’s assets.
  • The BOG selects and evaluates the appointments and nominations and ensures that he/she has the moral and professional support needed to further the goals of the organization.
  • The BOG delegates daily management and operational functions to the extent it determines necessary to efficiently manage the College operations to the BoM but shall maintain ongoing oversight over all such functions.
Constitution:
  • President – ISVM is the Emeritus Chairman of BoG (Non-voting).
  • Chairman-ICVIM BoG (elected or nominated) is the Executive Chairman of BoG
  • 10 MemberTeam as Governors
  • Members are eminent intellectuals of veterinary internal medicine and its specialities either nominated or elected
  • Term: 5 Years
ICVIM Board of Management (ICVIM-BoM) The ICVIM BoM is the Executive Committee and is composed of the
  • President,
  • the President-Elect,
  • the Immediate Past President,
  • the Vice Presidents,
  • Speciality Boards Presidents, Vice-presidents and Secretaries
  • State Chapter Presidents
  • Term of ICVIM-BoM is 3 Years
It shall act as advisory body to the President and on behalf of the BOG between board meetings.
  • The BOG delegates decision making authority to the ICVIM BoM between BOG meetings, except that the BoM cannot elect or appoint anyone to office, terminate or hire, or regulate dues.
  • The EC makes recommendations to the BOG on matters of changes, extensions, or revisions to College policy.
  • The EC records and reports its actions and decisions to the BOG for approval or disapproval.
  • The EC serves as the strategic planning committee of the College.
  • The EC assists the BOG to govern more efficiently by investigating, deliberating and analyzing special issues on behalf of the BOG, with particular attention to the College’s strategic priorities and receives and studies reports of committees as the BOG directs.
ICVIM Boards of Specialities (ICVIM-BoS) Each Speciality board has a PRESIDENTIAL TEAM
  • The team includes the President, President-Elect, Immediate Past President, Vice Presidents and Chief Executive Officer of the each Speciality Boards.
  • The team is not part of the formal governing structure of the College.
  • The team has no powers granted to it by the BOG, other than those of the President.
  • The team serves as an advisory group to the ICVIM BoG and President-ICVIM for actions consistent with supporting policy and priorities established by the BOG.
  • The Speciality Board Presidents and the CEOs work collaboratively and in partnership to carry out BOG actions and policies.
The following standing committees assist in the administration of the ICVIM:
  • Scientific Program Committee
  • Specialty Residency Training and Credentials Committees
  • Specialty Examination Committees
  • General Examination Committee
  • Constitution Committee
  • Nominations Committee
  • Appeals Committee
The Chair of the ICVIM BOG may appoint additional standing committees to assist in the administration of ICVIM affairs as needed. All of the specialties under the ICVIM umbrella operate under the Constitution and Bylaws of the central organization. However, each specialty may have its own Bylaws that conform to ICVIM policies and has its own officers and committees that are responsible for managing the specialties’ day-to-day affairs. The ICVIM BOG recognizes that each specialty is unique and therefore allows latitude in how the various groups conduct their affairs.

Speciality Boards and Diplomat Examinations Planned

Small Animal Specialities:
  • ICVIM Board of Small Animal Internal Medicine – Dip.ICVIM (SAInt.Med)
  • ICVIM Board of Small Animal Cardiology – Dip.ICVIM (Cardiology)
  • ICVIM Board of Small Animal Dermatology – Dip.ICVIM (Dermatology)
  • ICVIM Board of Small Animal Emergency Medicine – Dip.ICVIM (Em.Medicine)
  • ICVIM Board of Veterinary Medical Imaging – Dip.ICVIM (Med.Imaging)
Other Specialities will be developed in future depending on the need and availability of expertise.

Members, who clear successfully will use the diploma status as given below:
  • Dr.A.C.Gupta, MVSc., Dip.ICVIM(Cardiology)
Indian Boards of Specialty Veterinary Practices(IBVP)
  • Practicing Vets desired of advancing their skills and knowledge in medical specialities, can uder take one year training in specialities and get certified by IBVP.
  • They will be awarded certificates and it is like the below given style
  • Dr.M.Sharma., BVSc IBVP(Derm)
ICVIM MEMBERSHIP CATEGORIES An ICVIM Diplomats can be a member of one or more specialty groups of the ICVIM.

Charter ICVIM Diplomates The ICVIM BOG invited recognized leaders in veterinary internal medicine to become ICVIM Charter Diplomates when the ICVIM is founded. Additional ICVIM Charter Diplomates may be considered when new specialties are formed.

Active ICVIM Diplomates Active ICVIM Diplomates are approved by the ICVIM BoG and ICVIM-BOS after having fulfilled the prescribed credentials requirements and having passed the General and Specialty Examinations.

Honorary ICVIM Diplomates The ICVIM BOG may confer Honorary ICVIM Diplomat status on persons who have contributed materially to the disciplines of veterinary internal medicine that are part of the ICVIM. The intent of this recognition is for those nearing retirement or who are retired.

Honorary ICVIM Diplomats shall have all the rights and privileges of ICVIM Diplomates except: the ability to serve as a resident advisor or supervising ICVIM Diplomat; the right to vote, hold office or attend regular business meetings of the ICVIM.

Diplomats desiring to submit a nominee for consideration of Honorary Diplomat status should present the nominee’s credentials to the President of the Specialty, for further consideration by the nominating committee.

If the nomination is approved by the Specialty nominating committee, it will be presented to the ICVIM BoG for final approval. Approved Honorary Diplomat certificates will be presented at the Annual ICVIM Forum.

Admission Process for ICVIM

Admission Requirements
ICVIM Diplomates must fulfil the following general requirements:
  • Be a graduate of a college or school of veterinary medicine accredited by the VCI or its equivalent and be legally qualified to practice veterinary medicine.
  • Have demonstrated unquestionable scientific integrity, moral character and impeccable professional behaviour.
  • Complete one (1) year dedicated rotating internship/practice in medicine and its specialities or equivalent broad-based clinical experience(after MVSc).
  • Satisfactorily completed an ICVIM approved MVSc (veterinary medicine and its allied sciences) and Residency program of a minimum of 12 months duration in the specialty in which the candidate seeks certification.
  • Passed the general examination.
  • Submit acceptable credentials to the specialty in which the candidate seeks certification.
  • Passed the specialty examination in the specialty in which the candidate seeks certification.
General Certification Process

Registration

Anyone who intends to become certified in specialities of veterinary internal medicine must register with the ICVIM office within ninety (90) days of beginning his/her program and pay a one-time registration fee to partially cover administrative expenses incurred throughout the certification process.

The purpose of registration is to ensure that a candidate embarks on a training program that conforms to the requirements of the specialty in which he or she eventually wishes to become certified. Failure to register or delayed registration will jeopardize the candidate’s certification process.

The rules and regulations, in effect at the time the candidate registers will apply for the duration of that certification process, unless a change in the requirements is specifically made retro active.

If a candidate registers for certification in a second specialty, the rules in effect at the time of the second registration will be in effect for that new specialty.

Procedure
A candidate should obtain a registration form from the ICVIM website
  • Within ninety (90) days of beginning M.V.Sc / a residency program, the candidate must complete the ICVIM Candidate Registration Form and submit it to the ICVIM office with the appropriate registration fee.
  • The candidate will receive confirmation of receipt of the registration materials and an assignment of a unique identifying number within eight (8) weeks of the deadline for application. This unique identifying number will be used by the candidate for access to information, including examination results, throughout their certification process.
  • All residency programs should be approved prior to the resident starting the program. Failure to do so will result in the time served prior to the program’s approval being disallowed for certification.
  • If a candidate wishes to change training emphasis and become certified in a specialty other than the one in which the candidate is registered, the candidate must re-register by notifying the ICVIM office.
  • The appropriate ICVIM Residency Training Committee will then rule on the acceptability of the candidate's credentials, including the relevance of any training that has already been completed.
  • Should a candidate wish to become certified in more than one ICVIM specialty, the candidate must indicate multiple registrations at the time forms are submitted and must satisfy the requirements of each specialty. Each component of the training program may only be counted toward the requirements of one of the specialties. A separate registration fee is required for each specialty.

    A candidate in a non-traditional training program (one not previously approved as a “standard” program) must be sure his/her program is approved prior to starting the residency. The Program Director should submit a program registration form to the appropriate Specialty Residency Training Committee for review and written approval of the program at least ninety (90) days prior to the beginning of the training period
  • The program registration form must include a statement from the Resident Advisor and each Supervising Diplomate confirming his/her participation in the program and specifying obligations of the Diplomate to the candidate.
  • The Residency Training Registration Form must be accompanied by an ICVIM Authorized Agent letter stating that the ICVIM will correspond with only the Supervising Diplomate of a program. Failure to have a program approved in advance will jeopardize the certification process and/or result in time spent in training prior to approval being disallowed for certification.
Specialty Residency Training
  • Each specialty has a Residency Training Committee (RTC) that specifies training criteria that must be met for certification. This committee will review all training programs, both traditional and non- traditional, submitted by institutions and residents, and rule on their acceptability.
  • The ICVIM office and each specialty’s RTC will maintain a registry of ICVIM approved training programs.
  • The ICVIM, acting through the individual specialty’s Residency Training Committees, has the right to revoke the approval of any Residency Training Program.
  • A Residency Training Committee has the right to request that the ICVIMBOS restrict an ICVIM Diplomate from serving in a training or administrative role in response to prior failures in training or administrative functions.
Research Requirements
  • In recognition of the importance of scientific discovery as a critical mission of the ICVIM, all Residency Training Programs shall include an assessable period of instruction and/or participation in creative scholarship that will foster an appreciation of, competency in, and contribution to the knowledge base of their respective specialty and which will support their development as clinician scientists.
  • This requirement must be completed by the end of the residency and for completion of credentialing requirements (awarding of board certification); however it is possible to register for and take the specialty examination prior to completion of this requirement.
This requirement is fulfilled through satisfactory completion of the following:

Journal Club:
Routine and regular participation in a critical review of the literature, e.g. journal club; an eighty (80) hours minimum during the residency training program.

Additional Options:
In addition to the Journal Club requirement, which is essential to all residencies, successful completion of any one of the options listed below will fill the remainder of the requirements
  • Successful completion of at least six hours of seminars or classes recognized by the ICVIM and covering the following subjects:

    Critical evaluation of the veterinary medical/biomedical literature Grant-writing Study design and participation in clinical trials These seminars may be offered at the ICVIM Forum (where they will be identified as appropriate lectures in the Grid), as on-line courses, or at other institutions.
  • Documented (by a letter from the supervisory diplomat /Resident Advisor) submission of a grant proposal
  • Acceptance and presentation at a scientific meeting of an abstract (either oral or poster) of original work.
  • Documented completion (by a letter from the Resident Advisor) of a prospective research program pertinent to the candidate’s specialty. ?
  • Documented completion (by a letter from the supervisory diplomat/ Resident Advisor) of a retrospective research project pertinent to their specialty.
  • Documented completion (by a letter from the Resident Advisor) of graduate coursework in biostatistics, research methods, and/or research ethics.
Publication Requirements
An accepted publication is not required to take the Specialty Examination; however, at least one publication must be accepted prior to being granted certification. The article and acceptance letter (if the article has not yet gone to print) should be sent electronically via e-mail OR via mail on a CD-Rom to the ICVIM.

Article Accepted for Publication: An article is deemed as accepted for publication when the author has received one of the following:
  • A letter, printed on the journal’s letterhead, from the editor stating that the article has been accepted for publication.
  • A letter, printed on the journal’s letterhead, from the editor stating that the article has been approved for publication by all reviewers and is now only awaiting editing prior to publication.
  • A galley proof of the article with a cover letter from the editor, on the journal’s letterhead, stating that the article is scheduled for publication.
Any letter from an editor that states there are reviewer comments to be addressed, no matter how minor the comments, will be considered unacceptable for credentialing purposes; as that letter implies final review by the reviewers has not been completed.

If you are unsure whether a response from a journal is considered as “final acceptance,” you should petition the Chair of the Specialty Residential Training Credentials Committee in writing. A minimum of 6 weeks’ time may be needed for the Credentials Committee to respond to a request for clarification If a publication is not in English, it is the Candidate’s responsibility to provide an English translation to the Credentials Committee. Definitions Relating to ICVIM Residency Training*

ICVIM Program Director:

The Diplomate responsible for overseeing an ICVIM residency-training program at a given site. In all specialties the Program Director must be an ICVIM diplomate. There may not be more than one Program Director in a specialty at any site.

The ICVIM office will direct all correspondence concerning a specialty’s program at that site to this individual.

The ICVIM Program Director is responsible for disseminating information to the appropriate individuals.

It is the Institution’s and the ICVIM Program Director’s responsibility to notify ICVIM of any changes in a program. Failure to notify ICVIM will place that program in jeopardy of probation or suspension.

Resident Advisor:
The ICVIM Diplomate responsible for that resident’s program will sign all documentation verifying completion of approved program requirements. This Diplomate must be certified in the specialty in which the resident is pursuing certification and is subject to any limitations, e.g. a maximum number of residents, set by that individual specialty.

Supervising Diplomate:
Any ICVIM Diplomate responsible for direct supervision of a resident while that resident is in clinical training.

Direct Supervision:
The Supervising Diplomate and resident are participating in a clinical practice in which both the Diplomate and the resident are on duty interactively and concurrently managing cases. The Diplomate need not personally examine each patient seen by the resident, but must remain physically available for consultation.

Indirect Supervision:
The Supervising Diplomate and resident, although participating in a clinical practice together, are not on duty simultaneously and so are not concurrently managing cases. To qualify as Indirect Supervision, the Supervising Diplomate(s) is required to have face-to-face contact with the resident for at least one (1) hour per day for four (4) days per week.

A Training Week:
For the purposes of the residency, a week’s experience is defined as a minimum of forty (40) hours. A resident may not claim more than one training week in any seven (7) day calendar week.

Experience:
Some credentialing requirements must be completed on-site, some may be completed off-site, and some may be completed in a part-time manner.

On-Site Training:
For those requirements which require on-site supervision, the Supervising Diplomate and the candidate must be working at the same physical location, e.g. practice, teaching hospital, research laboratory, during the time under supervision. On-site experiences may fall in both the category of Direct and Indirect Supervision.

Off-Site Experiences:
Off-site experiences are those in which the candidate and the supervising diplomate do not share a common workspace, but have regular and significant direct communication. An example may be a candidate in a research laBoSatory where the supervising researcher is only on-site for a portion of each day. Another example would be a candidate who travels to a separate facility from his/her residency for completion of their clinical pathology experience. Off-site experiences may be classified as either Direct or Indirect Supervision, depending on the specific nature of the experience, e.g., a candidate may complete a formal rotation at another training facility with direct supervision.

Part-Time Experiences:
Part-time experience is permitted in certain specialties, where cumulative experiences over time may accrue to account for a block of time. An example would be a candidate in Internal Medicine, where the candidate completes their forty (40) hours of clinical pathology rotation in daily allotments of one (1) hour over an eight(8) week period. If a program expects their resident to complete some of their experiences in a part- time basis, it must be clearly stated in the program description at the time of program approval. It is the candidate’s responsibility to document their experiences with an activity log, which is signed off/ on by the appropriate supervisor.

Associated Specialties:
When residents are completing required training in associated specialties (such as clinical pathology, radiology, etc.), they must be supervised by a diplomate in that specialty individual who has been recognized and approved by the appropriate specialty’s RTC for meeting that specialty’s requirements.

Examination Guidelines and Submission of Credentials
In order to sit for either the general or the specialty examination, a candidate must be in good standing. To be in good standing, a candidate must either be actively enrolled in an ICVIM approved program or must have successfully completed the program. If a candidate leaves The program , either temporarily (e.g. a leave-of-absence) or permanently, prior to completion of the residency, they are not eligible to sit for any examination until they have resumed their training program and the appropriate specialty’s Residency Training Committee has approved their current active status.

All Credentials are expected to accurately represent the candidate’s own work. Additionally, all examinations are taken under an honor system. If a candidate is found to have misrepresented any portion of their credentials, have received outside assistance on an examination, have cheated on an examination, have misrepresented their work on an examination, have violated the confidentiality of the examination or have behaved unethically in any other way during the credentialing or examination process, their credentials may be rejected, they will receive a failing grade on the examination, they will forfeit their fees for the examination and will be subject to any other disciplinary action deemed appropriate by the Speciality Board , the actions may include denial of permission to retake the examination in future years and/or denial of the ability to attain certification.

A candidate may elect to take the general and specialty examinations the same year or may take the general and specialty examinations in separate years provided the following criteria are met.
  • A candidate wishing to take the specialty examination must first satisfy that specialty’s examination prerequisites.
  • Candidates for the Specialty may complete the case report and publication requirements of the credentialing process after taking the specialty examination.
  • Initially a candidate must take the general examination either before or during the same week as the specialty examination.
  • A candidate electing to take the general and specialty examinations at the same time must have completed at least two (2) full years (24 months) of an approved residency training program or its equivalent prior to sitting for the examinations.
General Examination
The general examination is prepared by an ICVIM committee appointed by the ICVIMBOS. Members of the committee will be selected from all specialties within the ICVIM. The general examination is a multiple choice exam consisting of two parts: a general section for all candidates and a large animal or small animal section that candidates select according to their species specialization. The general examination covers all aspects of veterinary internal medicine and must be taken and passed by all candidates seeking specialty certification by any specialty under the ICVIM umbrella. A candidate who fails to pass the general examination may apply to the ICVIM office to retake the examination. A person who has previously registered his/her training program with the ICVIM and has had it approved by the appropriate Specialty Residency Training Committee may take the general examination if the following are fulfilled:

A candidate must, have completed at least eighteen (18) months of an ICVIM approved residency program; either traditional or non-traditional, before the date of the General Examination they apply to take.

In order to take the general examination, the following items must be submitted:
  • A letter from the supervisory diplomat/Resident Advisor verifying satisfactory progress in the training program, plus any additional documents required by their specific specialty, e.g. SAIM candidates must also submit a copy of the annual progress report;
  • A general examination fee payable to the ICVIM with a current Candidate Fee Remittance form
  • Two original multiple-choice questions submitted by the candidate suitable for use in future general examinations. (The questions will be added to the question banks but will not be used in the examination the year following submission.) Two copies of the questions must be sent to the ICVIM office along with the supervisory diplomat / Resident Advisor letter prior to October 1 of the year preceding the exam. The examination fee and current Candidate Fee Remittance form must be submitted to the ICVIM office prior to October 1 of the year in which the candidate is taking the examination. It is the candidate’s responsibility to verify that they are registered for the general examination. A candidate who is not on the list of registered candidates will not be admitted to the general examination.
The following criteria must be followed for the questions:
One question must be for the general section and the other for species- specific section (small animal or large animal). The general section question should address information common to all species including physiology, pharmacology and disease-related information (e.g. pathophysiology, clinical pathology, diagnosis and treatment).

Each submitted question must follow the guidelines for writing examination questions of the American Board of Internal Medicine. These guidelines are available on the ICVIM website.. All questions must be typed on separate sheets of paper and the correct answer marked and referenced.

Questions not meeting the specifications supplied to the candidates will be rejected, and the candidate will not be allowed to sit for the General Examination that year.

A candidate may elect to take the general and specialty examinations in separate years or may take the general and specialty examinations in the same year provided the criteria stipulated are met.

The general examination will be given at the site of the annual ICVIM Forum or at another site approved by the ICVIMBOS.

Specialty Examinations
Each specialty has established credentials requirements, some or all of which must be satisfied before the candidate may take the specialty examination. Each specialty’s examination will be developed, administered and graded by the appropriate Specialty Examination Committee and rated by ICVIM Diplomats within each specialty.

A candidate intending to take a specialty examination must submit his/her credentials, including letters of reference, to arrive by the deadline established by each particular specialty. Each specialty will also designate the criteria a candidate must meet in order to submit his/her credentials. Each candidate will be notified no later than Sixty (60) days after the submission deadline as to the acceptability of the submitted credentials.

Failure to register by the deadline will make the candidate ineligible to take the specialty examination that year. It is a candidate’s responsibility to verify that they are registered for the specialty examination. Any candidate who is not on the list of registered candidates will be denied admission to a specialty examination.

For all specialties the credentials documents and fee should be submitted to the ICVIM office on-line. Each specialty’s information packet provides specific submission instructions for that specialty. The credentials processing fee is a one- time fee per specialty.

After having successfully passed the components of the credentials process required by the specialty in order to take their specialty examination, a candidate must submit a Candidate Fee Remittance Form and pay an examination fee.

For candidates retaking the examination, an additional fee will be charged for each re-examination.

Fees
The credentials fee is paid at the time the credentials are submitted and the examination fee is paid after the credentials are accepted and before sitting for the examination. Persons whose credentials previously were not approved and are re-applying do not pay an additional credentials fee. Persons whose credentials are approved but who are repeating the specialty examination must pay an additional examination fee.

Fee amounts shall be determined annually by the ICVIMBOS

Details regarding payment of the various fees are addressed under each section dealing with the specific portion of the certification process.

Procedure for Re-application After Examination Failure
In order for a candidate to retake any examination that they previously failed (whether the general examination, the specialty examination, or both examinations), that candidate must complete and submit a Current Candidate Fee Remittance Form to the ICVIM office and pay the appropriate fees.

Notification Process
Individual candidates will be identified only by the unique Identification Numbers assigned to them by the ICVIM office at the time they register until the results of the examination are approved by the ICVIMBOS.

The Specialty Examination Committee Chairs will notify the specialty Presidents of the results of the examination. Results subsequently will be presented by the Examination Committee Chairs to the ICVIMBOS for approval. Written notification of the results of the examination will be sent to candidates within forty five (45) days from the date of the examination.

Appeals

Appeals Committee
The Chair of the ICVIMBOS shall appoint one ICVIM Diplomate from each of the specialties to serve as the voting members of the ICVIM Appeals Committee. The ICVIM Professional Liaison and Executive Director will serve as ex-officio members of this committee.

When an appeal is filed, the Appeals Committee Chair organizes and conducts a telephone conference call with the Committee membership to review the appeal and render a decision on administrative procedures.

The Committee is charged solely with determining whether proper procedure has been followed in the decisions made by the various Specialty Training, Credentials, and Examination Committees.

The Appeals Committee will base its decision on whether the Committees have ruled erroneously by:
  • Disregarding established criteria for certification or approval;
  • Failing to follow stated procedure;
  • Failing to consider relevant evidence and documentation presented by the candidate.
Appeals Process
  • Either a candidate or a Program Director who has received a negative decision and who believes that proper procedures have not been followed by a Specialty's Residency Training, Credentials, or Examination Committee may appeal that decision.
  • Appeals must be submitted in writing to the ICVIM office. Appeals should consist of a brief letter summarizing the reason for the appeal, along with any supporting documents. Appeals must be received by the ICVIM office within thirty (30) calendar days of the specialty committee’s notification to the Program Director or the candidate of the decision being appealed. When an appeal is received, the Executive Director shall notify the Chair of the ICVIM BOS, the appropriate specialty President, the Chair of the appropriate Specialty Examination or Credentials Committee and the members of the Appeals Committee.
  • The Chair of the appropriate Training, Credentials or Examination Committee shall submit to the Appeals Committee all data relevant to the appeal and a letter summarizing the reasons for the committee’s decision.
  • The Chair of the Appeals Committee will call a meeting to review an appeal and notify the Chair of the ICVIM BOS, the ICVIM Professional Liaison and the Executive Director of the results of that review within thirty (30) calendar days of the receipt of the appeal by the ICVIM office. The ICVIM Professional Liaison will notify the Program Director or candidate of the Appeal Committee’s decision.
ICVIM DIPLOMATE Certificates

Issuance of ICVIM Diplomate Certificates
  • A candidate becomes an Active Diplomate immediately on completion of all requirements , and will be so notified by the ICVIM office, although they don’t receive the physical certificate until the ICVIM Forum immediately following completion of all credentialing requirements.
  • Completion of credentialing requirements involves more than simply passing the specialty examination. In addition to passing both examinations and completing ALL specialty credentialing requirements, the candidate must submit to the ICVIM office a copy of his/her residency training certificate or a letter from the Program Director stating that the candidate has satisfactorily completed the approved residency training program prior to receiving his/her ICVIM Diplomat Certificate.
  • Additionally, candidates for the Specialty must provide documentation that they have completed the case report requirement of the credentialing process as appropriate for that specialty.
  • The ICVIM Diplomate Certificates will not be awarded until all requirements are met.
  • The ICVIM office will prepare these Certificates and publish lists of new ICVIM Diplomates. ICVIM Diplomate Certificates will be awarded at a time and place as determined appropriate by the ICVIM BOS.
Repossession of ICVIM Diplomate Certificates
ICVIM Diplomate Certificates shall always remain the property of the ICVIM and shall be repossessed when:
  • The issuance of such an ICVIM Diplomate Certificate or its receipt by the ICVIM Diplomate shall have been contrary to, or in violation of any provisions of, the ICVIM's Constitution and Bylaws; or
  • The ICVIM Diplomate fails to maintain an acceptable degree of competence in the practice of veterinary internal medicine or one of its Specialties.

    Reinstatement is contingent on the approval of the ICVIM BOS, payment of all dues in arrears, and payment of current dues in full.
Founding diplomates
Invited by Board of ICVIM on nominations of ISVIM/Veterinary Universities ?? and must meet the following criteria
  • Initiators of Vetrinary internal medicine in india
  • Contributed substantially to development of internal medicine in india by research, publications and lectures
  • Full member of ISVM and practicing in India
  • Having at least 10 years of experience in internal medicine
  • Being recongnised as specialist in internal medicine at national level
  • Having atleast 60percent of their time in internal medicine and at least 3 original scientific articles excluding reviews and proceddings abstracts
Membership of ICVIM
  • Be a qualified veterinarian with degree from a recongised university
  • Have a good moral and ethical standing in the profession
  • Be licenced to practice veterinary medicine in India
  • Practice scientific, evidence based veterinary medicine
  • Any member can be expelled, asked to resign or otherwise disciplined for non- professional or unethical conduct or other action against the best interest of the college by a unanimous vote by the board of ICVIM
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